TRS, the trade association for relocation professionals in New York, New Jersey and Connecticut.

NAME OF THE ORGANIZATION:  The name of this organization is Tri-State Relocation Services Group, Inc., known as TRS.  TRS is a non-profit corporation organized under the laws of the State of New Jersey.

PURPOSE:  Tri-State Relocation Services Group, Inc. (TRS) is a resource group of professional organizations located in the Tri-State area of New York, New Jersey and Connecticut.  TRS is committed to service, education, and promotion of its members for the corporate community.

OBJECTIVES:

Service:  To serve as a resource group for the mobile corporate business community by making available a quality pool of resources to identify and facilitate creative solutions to the needs, both current and future, of the relocation industry.

 Education:  To provide a forum for companies to exchange information and discuss issues, concerns, problems, and trends of mutual interest that relate to the relocation industry.  This will be accomplished by keeping members informed through the following (but not limited to) communication channels:  seminars, newsletters, discussion groups, focus groups, problem-solving workshops, educational seminars and social gatherings.

 Promotion:  To promote professionalism and foster cooperation between the corporations and the service companies within the relocation industry, share in the mutual exchange of ideas, services, and products that will enhance the participating members' positive commitment to excellence.

 MEMBERSHIP:  Membership in TRS is available to any individual or organization that demonstrates an interest in and commitment to furthering the objectives and purposes of TRS and to participating in the relocation industry.  Membership is open to employers and service providers.

  DESIGNATED REPRESENTATIVE:  Membership shall accrue to the organization entity or individual responsible for paying dues and fees of TRS.  Such organization or entity may designate an individual as its representative.  Any such company may replace its representative leaving their employment with a similarly qualified person.  Each member shall be entitled to only one (1) vote, regardless of the number of representatives it has at any meeting or event.

GENERAL SEGMENT:  General membership is available to relocation service companies and corporate entities.

  CORPORATE SEGMENT:  Membership is available to corporations and their employees.

  FEES, DUES AND ASSESSMENTS:  The annual dues, as determined by the Board of Directors,  shall be assessed on a calendar year basis. Membership will be discontinued if dues are not paid within sixty (60) days of the billing date.  Dues may be changed or assessments levied by a vote of no fewer than eight (7) members of the Board of Directors.  Unless otherwise determined by the Board, fees for attendance at special events or meetings will be charged per person in attendance.

 MEETINGS:  The Board of Directors shall meet not less than quarterly.  Location, time and program content will be announced to members by the President, with reasonable notice.  Any fees to attend meetings or special events will be determined by a majority vote of the Board of Directors.  Persons unable to attend scheduled meetings will be responsible for providing the president with any required reports or information.

 SPECIAL MEETINGS:  Special meetings may be called by either the Chairman of the Board or the President or at the request of any three (3) directors or any seven (7) members.

 BOARD OF DIRECTORS:  There shall be a Board of Directors consisting of 14 members in good standing.  The Board of Directors shall be selected by a vote of the general membership at the annual meeting.  Two members of the Board shall be appointed by the President to serve for a one-year term.  Twelve members of the Board shall serve in rotating two (2) year terms, which shall expire at Summer meeting, unless they are serving on at least one committee and, when possible, acting as chairperson thereof.

 Vacancies on the Board may be filled by a vote of the remaining members of the Board.

  REPRESENTATION:  The Board of Directors elects an individual to serve on the board, not  a representative from any company or affiliate.  Should a board member leave their employer but remain within the relocation industry, that Board member shall retain their board seat.  Under no circumstances shall a company or affiliate have any claim to fill a board seat.

 POWERS OF THE DIRECTORS:  The general management of the affairs of the organization shall be vested in the Board of Directors, subject to the mandate of the members as expressed by vote or resolution in any meeting of the members.

   OFFICERS AND THEIR DUTIES:  The Board of Directors shall elect the officers for the following year at the Summer Board Meeting.  The term any officer in any single position shall be limited to two (2) years.  If he or she is not elected to the coming Board of Directors, the immediate Past-President shall be allowed to remain on the Board as a non-voting representative.  Officers may include but shall not be limited to:

Immediate Past President:  (2 year):

President:  (2 year)  The President shall be the chief executive officer of the organization.  The President shall preside at all meetings and have general powers and duties to carry out his office, including but not limited to the power to appoint committees and chairpersons to assist in the conduct of the organization's affairs.  In the absence of the President, the Executive Vice-President shall perform all such functions.

 Executive Vice President: One Vice President shall be designated Executive Vice President will full expectations that they will become President the following year.

Vice-President, Membership

Vice President, Programs

Vice President, Communications

 Vice President, Professional Development

 Treasurer:  The Treasurer or his designee shall receive and give receipts for all monies due and payable to the organization; deposit all monies in the name of the organization in a depository as shall be selected by the President; pay all obligations of the organization when due; and maintain a set of financial records thereon.  The Treasurer will monitor all dues to be paid by members and shall deliver regular written financial reports to the Board.

 Secretary:  The Secretary shall keep the minutes of all meetings of the members and shall have charge of such other books, records and papers as the President may direct.  The Secretary may delegate the keeping of minutes to the organization's administrative assistant.

 QUORUM AND MAJORITY:  For the purpose of the Board of Directors, a quorum shall be defined as the presence of eight (8) Directors.   For an action or vote to be carried, the majority of the voting members of the Board of Directors is required.

 REMOVAL OF DIRECTORS, OFFICERS, AND MEMBERS:    While it is desirable that Board members attend as many Board meetings as possible, Board members are also expected to be active on committees as well.  In the event that a Board member is unable to give time to either, the Board will have the right to ask a member to step down.

Upon an affirmative vote of no fewer than eight (7) members, any officer, director or member may be removed either with or without cause, by the Board of Directors and his successor elected at any regular or special meeting of the organization.  Any elected officer or member or Director no longer employed by or associated with the organization will vacate his position.

 VACANCY:  Should an office, membership or Directorship vacancy occur for any reason whatsoever, the vacancy may be filled by appointment of the Board of Directors.  Each person so appointed will serve only until its successor is elected through normal procedure for the next calendar year.

 EXECUTIVE DIRECTOR:  TRS may elect to employ an Executive Director to assist in the management of the organization.  Such employment shall be on terms agreed to by the Board of Directors, to which the Executive Director shall report.

 BANK ACCOUNT:  The organization shall maintain its own bank account.  Subject to the approval of the Board of Directors, the Treasurer may, from time to time, open an account in the name of TRS is such banks as he may select.  Checks on such accounts are to be honored and signed and countersigned by the Treasurer, General Counsel, and Executive Director.  Persons authorized to sign checks may be bonded in suitable amounts to be determined by the Board of Directors.  A review of such accounts will be made on a regular basis to the Board of Directors.

 COMMITTEES:  Standing and special committees of this organization may from time to time be  established by the President and/ or the Board of Directors as deemed necessary to fulfill the goals of the organization.

 BY-LAWS:  These by-laws may be altered, amended, repealed and new by-laws may be adopted by a majority of the Board of Directors at any meetings, provided that at least seven (7) days written notice is given of intention to alter, amend, repeal or adopt new by-laws at such meeting.

 DISSOLUTION:  TRS may be dissolved by a majority vote of no less than a majority of, but not fewer than eight (7), members of the Board of Directors, present at a meeting especially called for this purpose.  Upon dissolution, the assets, if any, of TRS shall be distributed equally among the existing members.           

            Summary of modifications

 P1,  ¶ 8.              Add “as determined by the Board of Directors” and delete specific mention of the dollar amount of the dues. 

P 2, ¶ 11.              Add “The Board of Directors shall be selected by a vote of the general membership at the annual meeting.”

                        In the clause reading:  “Thirteen members of the Board shall serve in rotating two (2) year terms, which shall expire on September 30, unless they are serving on at least one committee and, when possible, acting as chairperson thereof,”

                                    A.  Term length has been changed from 3 years to 2 years for officers unable to commit to serving on at least one committee, and

                                    B.  Terms have been changed to run from October 1 to September 30.

P 2, ¶ 12.              Addition of the entire clause:  The Board of Directors elects an individual to serve on the board, not  a representative from any company or affiliate.  Should a board member leave their employer but remain within the relocation industry, that Board member shall retain their board seat.  Under no circumstances shall a company or affiliate have any claim to fill a board seat.

P 2. ¶ 14.              Delete the sentence: “The President shall serve as a liaison with the corporate community for TRS” as this predates corporate membership. 

                        Create an Executive Vice President.  Merely a designation, not a new position.

                        Create a new position for Vice President, Professional Development.

P2, ¶ 20.              Eliminate specific mention of committees and leave general provision as follows:  “Standing and special committees of this organization may from time to time be  established by the President and/ or the Board of Directors as deemed necessary to fulfill the goals of the organization.”

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